Feasibility & basic engineering
Structure taxonomies, document lists, and responsibilities from day one.
Greendocs for engineering document control
EDMS for complex engineering projects and industrial assets
W3K delivers a complete Electronic Document Management System that becomes the single source of truth for technical documentation, from feasibility studies to operation and maintenance. Configurable EDM, BPM, and BPMS workflows govern comments, revisions, approvals, signatures, transmittals, and supplier routing with full traceability.
2D + 3D
Native CAD viewing with automatic revision comparison.
120,000+
Users of W3K software worldwide, since 2011.
ERP ready
Integrates with systems of record such as SAP/PM.
100%
Traceable routing across teams and suppliers.
Engineering governance
Centralize documents, decisions, and evidence in one controlled process
Engineering document management is essential for centralization, traceability, security, and accessibility in complex projects, and it is where unstructured data and manual routing quietly create cost, delay, and contractual risk.
The EDMS application controls plans, specifications, reports, drawings, technical files, revisions, and approvals. It streamlines collaboration between internal teams, external teams, and suppliers while keeping every version tracked, archived, searchable, and protected. Built on the Greendocs platform, it combines ECM, BPM, low-code configuration, and BI dashboards in a single governed environment.
From project to operation
One document backbone across the entire asset lifecycle
Information created in engineering keeps its value through procurement, construction, commissioning, and decades of operation, because it never leaves the governed environment.
Detailed engineering
Control revisions, comments, and approvals across all design disciplines.
Procurement
Route bids, proposals, and technical validations linked to contracts.
Construction & assembly
Distribute controlled copies and track field documentation and evidence.
Commissioning
Assemble databooks and handover packages from governed content.
Operation & maintenance
Give O&M instant access to as-built documents linked to asset TAGs.
Process management
Engineering document and workflow control
Control technical document routing from creation to approval with configurable roles, deadlines, comments, reviews, and legally valid digital signatures.
Greendocs supports internal and external routing, including suppliers, in a secure environment. Distribution matrices, alerts, and pending-task control keep every participant accountable, while teams collaborate without losing ownership of the audit trail or compromising confidentiality.
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Supplier collaboration
Interoperability between suppliers
Give suppliers secure access to project-specific workflows, with digital GRDs and transmittals replacing spreadsheets and email chains.
Every submission, review cycle, and acknowledgment is a traceable transaction that becomes valuable evidence for contractual claims. Direct integration between Greendocs instances, such as Owner and EPC environments, removes bottlenecks and lets you govern ten or more contractors with the same standards, SLAs, and evidence trail.
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Dashboards and deadlines
Data-driven decisions with custom dashboards
Integrated dashboards provide visibility into task progress, bottlenecks, document status, and deadline compliance, measured against the master Document List, so managers can act before work stalls and protect schedules and budgets.
CAD viewer
Native viewing for 2D and 3D drawings
Use a robust native rendering engine that supports advanced graphics and receives regular compatibility updates.
The system reads 2D and 3D files, compares revisions of 2D drawings automatically, and allows redlines and comments directly on files without external software. Engineering information stays consistent and accessible inside the document workflow, no CAD licenses required for reviewers.
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Claims and evidence
Contractual disputes in document management
The EDMS creates a complete evidence base for resolving contractual disputes with greater confidence.
Every document transaction is preserved, making it possible to verify claims about missing information, delayed delivery, or incomplete approvals. That audit trail helps protect project outcomes, reduces losses, and turns audit preparation from a last-minute scramble into evidence available by design.
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Document control toolkit
Everything a document control team needs, in one platform
Purpose-built capabilities for technical document control, not a generic file repository with folders.
Digital GRD & transmittals
Issue, track, and acknowledge document transmittals digitally, with automatic evidence records and batch export.
Document List / Document WBS
Plan expected deliverables and measure engineering progress against the master document list.
Revision & superseded control
Everyone works on the correct version; superseded documents are controlled and traceable automatically.
Redlines & markups
Comment directly on drawings and documents, with review cycles consolidated inside the workflow.
Legally valid digital signatures
Signature workflows, including parallel signing, integrated with providers such as DocuSign and CertiSign.
OCR and Google-style search
Full-text retrieval across metadata and content, so any document is found in seconds, not hours.
Databook control & generation
Assemble commissioning and handover databooks directly from governed, approved content.
QR code & asset TAG tracking
Link physical copies and field assets to their digital masters, so O&M scans a code and finds the as-built.
ERP & maintenance integration
Connect documents to systems of record, including maintenance contexts such as SAP PM.
Technical document services
Technical CDOC support, data conversion, digitization, and legacy archive treatment when you need more than software.
AI-powered delivery
AI accelerates — Greendocs governs
W3K's AI agents generate and configure document management applications from structured specifications, compressing implementation from months to days or weeks.
Unlike generic AI-generated tools, every application delivered on Greendocs inherits the platform's full governance stack by default, no retrofit, no shadow IT, no compliance gaps. AI shortens the on-ramp; the governed platform remains the foundation.
- Access control and role-based security
- Complete audit trails and revision history
- Workflow enforcement and approval chains
- Digital signatures with legal validity
- Integration with enterprise systems, including ERPs
- LGPD-compliant data governance
Every AI-generated workflow automatically inherits:
Key benefits
Built for the reality of large technical documentation environments
From ERP integration to supplier quality assurance, W3K EDMS keeps engineering documentation controlled, visible, and ready for action.
Integration with ERP systems
Connect with planning and asset-management systems such as SAP/PM, keeping document governance aligned with corporate processes.
Centralization and standardization
Keep documents in a single system so teams avoid information sprawl and work from organized, consistent, accessible files.
Traceability of actions
Detailed revision control and activity history record every change, reducing errors and preserving the correct version.
Integration across areas
Connect engineering, procurement, project management, and operations with real-time information and automated workflows.
On-time, on-budget delivery
Track stages, spot delays, and re-plan quickly so teams can protect schedules, budgets, and delivery commitments.
Large volumes of documentation
Advanced search, activity history, and revision controls make massive document libraries easier to use and govern.
Knowledge retention
Institutional know-how stays governed and searchable in the platform, protected even when key engineers leave the project.
Information security and compliance
Advanced application security, two-factor authentication, and storage-level encryption support confidentiality, isolation, and regulatory compliance.
Supplier quality assurance
Monitor supplier performance and centralize technical document routing for stronger visibility and more reliable partnerships.
W3K success story
EDMS in practice at the Serra do Salitre Mining-Industrial Complex
EuroChem used Greendocs to streamline engineering document management at the Serra do Salitre Mining-Industrial Complex in Minas Gerais, Brazil, part of a US$1 billion investment in the project's development.
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W3K technology is also trusted in engineering and industrial environments by leaders such as Gerdau, Eletrobras, Suzano, and ITAIPU.
Asset Lifecycle Management
This application is part of W3K's ALM solution
Manage information across the production, engineering, and operation lifecycle of industrial assets, especially in heavy industry environments.
Frequently asked questions
Common questions about W3K EDMS
Can suppliers and EPCs work in the EDMS without access to our internal systems?
Yes. Suppliers get secure, project-specific access with their own roles, deadlines, and workflows, isolated from your internal environment. For larger contractors, direct integration between Greendocs instances (for example, Owner and EPC) exchanges documents and transmittals automatically, keeping a complete evidence trail on both sides.
Does the EDMS integrate with SAP and other ERPs?
Yes. The platform integrates with corporate systems of record, including maintenance contexts such as SAP PM, so document governance stays aligned with procurement, maintenance, and asset-management processes. APIs also support BI tools and custom integrations.
Do reviewers need CAD software to view and comment on drawings?
No. The native viewer renders 2D and 3D engineering files in the browser, compares revisions of 2D drawings automatically, and supports redlines and comments directly on the file, no external CAD licenses required for review participants.
How long does an EDMS implementation take?
W3K delivers through a structured framework: scope definition, process modeling, low-code implementation, data conversion, and ongoing support. With AI-assisted application generation, configuration cycles are compressed from months to days or weeks, while every delivered workflow keeps full enterprise governance by default.
What happens to legacy documents and physical archives?
Legacy content is part of the delivery. W3K's technical document services handle data conversion, digitization, indexing, and archive treatment, so historical drawings and records become searchable, governed content in the same platform as new project documentation.
Want to know more? Let's talk.
Share the solution you are interested in and a W3K specialist will get in touch to understand your challenges and show how EDMS can support your projects.
Request DemoHaving technical issues? Email suporte@w3k.com.br.